WinJur has everything that you need to run your law firm. From starting and sorting your legal cases, clients and files, to calendaring, time-keeping, legal billing and invoicing. WinJur helps you manage everything - your calendar, documents, emails, client communications, and it helps you invoice and collect your fees much faster.
WinJur organizes your files (e.g., Clients, Cases, Files, Projects, etc.) in a folder tree structure, and presents it for you in a familiar Explorer view. The folder structure can hold an unlimited number of subfolders, thus enabling you to set your clients and matters in a way that suits you and your legal team the most. For example, some WinJur users prefer to place their Clients as top-level folders, and their cases (or matters/projects) as subfolders. If a project is overly complex, you can break it down further by using third-level subfolders.
WinJur enables you to find everything that you need in a blink of an eye. If you are looking for particular matters, typing a part of their folder names will yield a list of suggested results instantly. Likewise, you can search for folders by their unique number. For example, to search for project number 34, enter #34, and WinJur will display the referred folder.
Likewise, finding information with WinJur is a breeze. WinJur helps you find just the right documents, even if you don't remember their names. Type (a part of) a key phrase in the document search bar and WinJur will check your entire library and display those items that contain the searched phrase in their body.
WinJur has you covered whenever you need to retrace your or your colleagues' activities in a case. WinJur logs all actions on the project and organizes them in a convenient timeline view. The summary of project actions is shown in the Project Work screen, while you can always see full details of each activity by double-clicking selected log entries.
Record your time by simply adding a line in our Timesheet, or use our online stopwatch for time-keeping. Winjur records your activities and asks you to allocate time spent on various projects (WinJur TimeTracker).
WinJur's Timesheet seamlessly records time spent on projects and project expenses, enabling you to add entries easily. Whether you use a Stopwatch to track time, or you add it manually, Timesheet makes sure that all your records are safely stored in a single spot, ready for billing.
One way of recording your time and expenses is through natural text or shortcuts. WinJur "reads" them, automatically interprets your intention, and allocates your entries accordingly. For example, if you type "Meeting with Muster AG 3h", our system will record three hours with the quoted text in the description field (i.e., "Meeting with Muster AG"). Additionally, you can use shortcuts to record billing items quicker. Thus, if you type "AS," it would be read as "Document research," and filed under that category. For example, putting in "AS contract 25m" would record 25 minutes with the description "document research." Finally, you can use "Start" and/or "Stop" shortcuts, which stop the previous time-tracking session and open a new one.
WinJur Timetracker logs your activities automatically while you work. At the end of the working day, you simply check the list of activities and allocate them to projects. Alternatively, you can export the activities in Excel for further processing. If you use Timetracker, the system will attempt to recognize and suggest where activities should be allocated. You can accept a suggestion, or reject it and relate the activity to another file.
Drafting emails and documents has never been easier. WinJur enables you to automatically create documents in just a few clicks. With Winjur automation, you can generate new emails and documents from templates, and use your Winjur contact base to add details. Create new templates easily from existing emails and documents. Winjur also uses your locally-stored data to create a finalized document. WinJur's Document Automation feature works with MS Word files, as well as MS Excel, and MS PowerPoint.
With WinJur, you can seamlessly create templates from documents that you have in your folders. Simply anonymize the text, insert placeholders for text variables, and save it for unlimited use! Similarly, you can either make email templates from scratch, or use sent/received emails as a starting point. After you complete the text, simply save it for future
Adding documents and emails to WinJur is easy with our drag and drop functions. WinJur supports all standard Windows file types like Word, Excel, PowerPoint, PDF, scanned documents, dictations, images, etc.
With WinJur you can export different versions of the same document (e.g., in case of draft agreements with certain commentary on the text). Likewise, you can assign color codes to documents, and categorize them accordingly for easier management.
WinJur makes it easy to reuse any of your PDF documents for new drafting. Simply convert a PDF to a Word document, and continue to edit. Likewise, you can, in a few clicks, convert a Word document to a PDF file, and email it through the WinJur interface. Simply select an email template, add recipient's email address, enter the subject, click "Send Word documents as PDF" and on "Create an email." The email is ready to be sent!
Lawyers and law firms use contact details very frequently. WinJur was designed to help you add, find, and reuse those details quickly and easily. You only need to record contact details once. Information is stored centrally and can be used for various purposes. For example, you can use the details for your clients, or the other party, for merging into documents (document automation), etc. 'WinJur's Contact management system is designed to be flexible. For example, it enables you to assign multiple addresses to a single contact person, or a company. The latter is very useful in case your clients are companies with multiple offices. As you enter new contact details, WinJur will check your database for potential duplicates. In case of similarities, WinJur helpfully prompts you to decide if you still want to keep the newly-added details or to discard them as a duplicate.
Arrange your meetings and tasks in 'Winjur's standard calendar view, or use the list view to see your agenda for the day easily. 'Winjur's calendar feature will make sure you always have important assignments at the front of your mind. All appointments and tasks can be viewed in the calendar daily, weekly, monthly, or annually.
Generate an invoice draft after you have finished billing for your legal case. With a push of a button, you will have a draft preview in Word format, so that you can amend any details. Our invoice layouts are clean, easy to understand, and support your law office logo/branding.
WinJur invoicing feature is a powerful tool for law offices - both large and small. In addition to hourly billing, WinJur invoicing supports fixed fees, advance and partial payments, trust accounts, and multiple currencies. Furthermore, our invoicing system lets you save client-specific settings — namely, rates, currency, invoice template, VAT rate, and more. Finally, Invoices are generated in Word, providing full flexibility with any document editing.
Winjur invoicing gives you a complete overview of all open (i.e., not invoiced) items over a defined period. You can view both chargeable and pro bono items (or filter out either). Once you are ready, you can use the Bulk invoicing feature, which produces invoices for all clients with open items in any given period.
WinJur develops and supports extensions and add-ins that help you run your law practice effectively and enrich your experience. The extensions listed below are an example of powerful functionalities built on top of the core product:
WinJur Payment Manager lets you record payments against invoices that you issued with WinJur. Firstly, import files that you receive from your bank into the Payment Manager interface, regarding bank account movements. Next, associate payments with issued invoices, and you will have precise information on transactions. The extension supports both complete and partial payment records.
WinJur MailTransfer is an add-in that will make your work between Outlook and WinJur much more seamless and enjoyable. The extension enables you to transfer any emails and/or attached file(s) to relevant cases or folders in WinJur. There are two ways you can send mails to WinJur with this extension:-
Firstly, select emails from your Outlook interface (you can mark one or multiple emails). Next, click the Mailtransfer add-in icon. The pop-up will prompt you to choose the destination folder. Additionally, the pop-up enables you to move email(s) with one or more attachments, only email, or only attachment(s).